Job Description

Job Description

Job Description

Job Summary

The Accounts Payable Specialist is responsible for the accurate and timely execution of all accounts payable (AP) activities using the Unanet accounting system. The specialist ensures compliance with internal policies, Generally Accepted Accounting Principles (GAAP), and government regulations (FAR, FTR, JTR). A critical part of the finance team, this individual ensures proper documentation, communication, and process improvement for AP functions, particularly in a government contracting environment.

Duties and Responsibilities

• Process and enter approved invoices into the Unanet system in a timely and accurate manner.
• Reconcile monthly credit card statements and properly code transactions, ensuring supporting receipts and documentation are filed and linked in the system.
• Receive and review employee expense reports and travel reimbursements; ensure compliance with company policy and government travel regulations.
• Maintain organized and up-to-date vendor files, including invoices, contracts, statements, payments, and backup documentation for audits.
• Communicate professionally and promptly with vendors, internal staff, and Project Managers to resolve invoice discrepancies and payment inquiries.
• Participate in month-end and year-end close processes, including AP sub-ledger reconciliation and reporting.
• Support development, review, and updating of AP policies, procedures, and Standard Operating Procedures (SOPs).
• Assist with billing and reporting tasks as required by the Accounting Department.
• Ensure data integrity, compliance with regulatory requirements, and confidentiality in all AP activities.
• Perform other accounting duties as required.

Required Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, Business, or a closely related field.
• Minimum two (2) years of experience in accounts payable, with direct responsibility for invoice processing, reconciliations, and vendor management.
• Proficient in MS Excel and at least one integrated accounting system (Unanet strongly preferred).
• Demonstrated understanding of AP best practices, documentation, and compliance requirements, including GAAP and regulatory standards for government contracting.
• Excellent analytical, organizational, and time management skills; capable of managing high volumes of AP transactions independently.
• Effective written and verbal communication skills; able to resolve issues with diplomacy, tact, and accuracy.

Preferred Qualifications

• Experience working with government contracts and familiarity with federal acquisition regulations (FAR).
• Prior experience with the Unanet system.
• Training or certifications specific to AP processes or accounting systems.
• Experience with developing or updating AP process documentation or SOPs.
• Familiarity with document management and audit preparation for AP cycles.

Employment Details

• Position Type: Salaried | Full Time | Exempt
• Compensation: $60,000 - $63,000 annually
• Remote position

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