Job Description

Classification Title:Administrative Assistant I Classification Minimum Requirements:High school diploma or equivalent and one year of appropriate experience. Eligible to serve as a Designated School Official: https://studyinthestates.dhs.gov/2013/07/questions-designated-school-officials-who-eligible-be-dso Job Description: ~First contact for students and visitors which consists of redirecting visitors, advising on basic F-1 nonimmigrant processes, directing individuals to resources, answering basic inquires in-person, by email (including Salesforce emails), or phone regarding routine policies or procedures within established guidelines. ~Reviews I-20 requests submitted by academic departments to send students preliminary I-20 application instructions. Process standard letter requests for students, such as for F-1 status verification, social security application, expense, CADIVI, military. ~Coordinates new student check-in: manages, reviews, develops, updates, and trains on all matters related to the online check-in process, website information regarding check-in, and lobby materials provided to students. ~The position serves as a back-up Designated School Official (DSO) for matters such as assisting in providing updated travel signature requests and I-20 reprints. Serves as a back-up to the Associate Director for managing the Linkage Institute process and some standard letter-writing processes, such as for invitation letters to family members for the purpose of tourist visa application for visit or attendance of graduation. ~Provides routine office support such as taking detailed meeting minutes; shares in management of the advisors’ and directors’ calendars, scheduling meetings/appointments as needed; assists with work arrangements for ISS staff. ~Serves as main notary for international students. ~Routes incoming mail and courier deliveries, distributes documents to students/office visitors. ~Serves as a back-up in managing the SIDA drop requests after the drop/add deadline, provided the drop will not cause the student to be under-enrolled. ~Other duties as assigned Expected Salary:$19.00 - $21.00/hour Required Qualifications:N/A Preferred Qualifications: EDUCATION & TRAINING - Bachelor's degree Federal Educational Rights and Privacy Act (FERPA) training (provided) KNOWLEDGE and EXPERIENCE - Knowledge of and experience with F-1 immigration regulations - Knowledge of and experience with UF rules, regulations, and processesSKILLS Effective communication; attention to detail; managing multiple priorities; attentive to deadlines; problem solving; service excellence; active learning; teamwork; Special Instructions to Applicants:In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time-limited position.  Health Assessment Required:No"

Job Tags

Full time, Temporary work, Work at office,

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