Job Description

We are seeking a highly organized and proactive Office Coordinator to support day-to-day office operations and ensure a well-maintained, efficient, and welcoming workplace environment. This role requires strong organizational skills and the ability to multitask, as it involves collaborating with various departments, supervising the office maintenance team, and assisting with IT, facilities, and procurement responsibilities.

Key Responsibilities:

• Organize office events and coordinate logistics for internal meetings.
• Support with leasing agreements coordination for all company locations in the U.S.
• Coordinate cellphone contracts with vendors, in collaboration with the IT department
• Provide general support requested to ensure smooth operations across all company facilities in the U.S.
• Prepare meeting room setup and maintain readiness for meetings and customer visits.
• Monitor and purchase office supplies and groceries to ensure availability of essential items.
• Maintain inventory levels and work with vendors to ensure timely delivery and cost-effective purchasing.
• Review and approve invoices in the SAP system to ensure accurate coding and timely payments.
• Manage building access badges, including issuing and ending access for employees and contractors.
• Supervise the office maintenance team to ensure cleanliness and upkeep of all office areas for employees and visitors.
• Welcome and assist visitors, answer incoming calls, and redirect them as necessary.
• Oversee company car leases, including scheduling routine maintenance and ensuring proper vehicle records are maintained.
• Support the IT department by assisting with the preparation and distribution of devices such as phones, laptops, and printers.

Qualifications:

• Experience in office coordination, facilities management, or administrative support is a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite; experience with SAP is a plus.
• Ability to work independently and in collaboration with cross-functional teams.
• Basic understanding of asset tracking and vendor management.
• Prior exposure to office or building access control systems.

Our Values:

• Committed, involved and responsible: We resolve our customer's problems as if they were our own.
• Committed to excellence: We care for each other as well as the world we live in.
• Humble but brave: Proud of who we are and what we do, without detracting from anyone.
• Learning from experience: Experts in what we do, hungry for new challenges, entrepreneurial spirit.

We are proud to be an equal opportunity employer. We do not discriminate based on factors such as race, color, religion, gender, national origin, age, disability, or any other protected characteristic. Our commitment is to foster a workplace that values diversity and inclusivity, treating everyone with respect and providing equal chances for professional growth. We invite individuals from all backgrounds to apply for our current job openings and be part of our team.

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