Job Description

We are seeking a dynamic and experienced Office Manager in Spokane, WA to join a local clinical research facility. In this role, you will be assisting a small, passionate clinic team by both revitalizing and creating new workflow processes to allow for long-term growth.

This is a contract work opportunity with flexible requirements. Full-time hours are not required.

Job Responsibilities:

• Develop, document, and implement office systems, workflows, and onboarding procedures.
• Serve as primary point of contact for facility logistics and vendor coordination (cleaning services, maintenance, furniture delivery, etc.).
• Oversee office environment, including the layout and upkeep of waiting rooms, break areas, exam spaces, and administrative offices.
• Manage general purchasing for office and clinical supplies, including ordering meals for patients and staff.
• Coordinate travel arrangements for research participants and occasionally for staff.
• Assist with event and morale planning (e.g., birthday celebrations, staff recognitions).
• Track and manage shared equipment, key checkouts, and inventory logs.
• Coordinate document and file organization, physical storage clean-outs, and recycling.
• Support billing organization at end-of-month by compiling invoices, time logs, or clinical data summaries in collaboration with research staff.

To be a fit for this role:

• Demonstrated ability to establish systems and organize multi-faceted workflows.
• Knowledge of HIPAA and clinical setting expectations.
• Excellent written and verbal communication skills.
• Strong follow-through, reliability, and accountability.
• Proficiency in Microsoft Office, scheduling platforms, and familiarity with EMR or clinical systems a plus.

Pay range is dependent on experience and is reflective of the range of candidate levels that will be considered for this opportunity.

Job Tags

Similar Jobs